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Request for Proposals: Statewide eSignature Solution

Posted: Monday, January 07, 2013

Read the Request for Proposals

Questions and Answers

Question:
Can you tell us which vendor was invited to the RFP?

Answer:
The two vendors that responded to the Request for Information were ARX, Incorporated and Silanis Technology, Incorporated.

Question:
In section IV. PROJECT PROPOSAL ELEMENTS, B. Technical Case, there is a description about storage of data and documents. Here it is: “All data and documents must reside in the State’s on-premise location(s). Storage in off-premise locations and with non-State owned and controlled systems will not be accepted.” Would the Minnesota Judicial Branch (MJB) allow for documents and data to be hosted on a cloud based system managed for example by Silanis Technology at the initiation and execution of the signature process? Once it is completed, the data and documents can be transferred back to MJB systems and deleted from our systems. In order words, the data and document would be temporarily be hosted on our systems during the signing process but once completed, all data and documents would be handed back to MJB and deleted from our system. Would this be acceptable and meet this requirement you stated in the RFP? If it isn’t acceptable, what are the reasons you want an on premise solution?

Answer:
The suggested solution of temporarily hosting data on a cloud based system will not meet the requirement.  The State has determined the e-signature solution should be fully hosted within the State’s data centers.  Use of a third party “cloud” based solution would require significant review and negotiation of terms and conditions between the e-signature vendor and the third party data center hosting company.

Question:
Do external parties (referenced in Section IV, piont A.2) have a portal access to the MNCIS? If so, how do they authenticate? What are their credential to access the MNCIS?

Answer:
Judicial Branch architecture is to utilize Microsoft Active Directory Services for authentication and access for any external parties.

Question:
Could TIF documents be converted to PDF before signing?

Answer:
No.

Question:
Could your Active Directory be exposed to the selected and trusted vendor over the internet (if signature execution can happen off-premise)?

Answer:
No.