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POC Electronic Complaint Filing


Last updated - 08/20/2007

Introduction

The electronic complaint (eComplaint) allows the Prosecutor to submit criminal complaints to the Court in an electronic format. Currently, the proof-of-concept version of the eComplaint process is in production in Carver County, with the Carver County Attorney, the Carver County court, and CriMNet communicating using the electronic complaint process.

Note, at this time, the process still requires a paper complaint to go to the Court, for signing by the judge for probable cause.

This version handles criminal complaints for adult felonies and gross misdemeanors. The prosecutor submits a criminal complaint document which is received by the court. A response message is returned to the prosecutor at the time that the complaint is either accepted or rejected by the court. This version is pre-CourtXML and will eventually be replaced by Version 2 described in the next section. There will be a period of time (minimum of 6 months) where both formats will be accepted. After that period of time Version 1 complaints will no longer be accepted. Version 2 is scheduled to be available towards the end of 2006.

The eComplaint Process

The basic process flow is as follows:

To electronically file a criminal complaint, the Prosecutor must format the information contained in the standard paper criminal complaint form into an XML formatted document as described in the Criminal Complaint schema. An XML document contains standard ASCII text data and can be generated by any computerized text editor or word processor. While no special software is required to produce these documents, most prosecutors will elect to program their current record keeping systems, word processing templates or other commercial tools, e.g., Microsoft's InfoPath, Altova's XMLSpy and StyleVision, to aid in the production of the XML eComplaint document.

In the proof-of-concept version, the eComplaint is sent from the Prosecutor to CriMNet, and then forwarded to the Court for processing. A paper version is also sent from the Prosecutor to the Court, so the judge can sign for probable cause. If the complaint is accepted, the Court clerk will accept the electronic complaint into the MNCIS computer system. A case will automatically be created based on the data in the eComplaint. A response message will then be sent back to the Prosecutor's system with the Court's case number.

If there are any error conditions, an error message will be sent back to the Prosecutor's system with the error noted.