Minnesota Court Records Online (MCRO)

 

***ATTENTION*** Use a PDF viewer such as Adobe Reader to view documents downloaded from Minnesota Court Records Online (MCRO). 
Access MCRO

Minnesota Court Records Online (MCRO) is a new application to provide online access to Minnesota state district (trial) court records and documents. Currently in Phase 2 of its rollout, MCRO provides online access to many public district court documents.

 

Minnesota Public Access (MPA) Remote remains available.


MCRO will eventually replace MPA Remote as the online platform for public access to district court records. MPA Remote will continue to be fully accessible to the public until all three phases of the MCRO rollout are complete.

During Phase 1, documents filed in a case became accessible when searching with the case number.

Currently, during Phase 2, there is a new Case Search tab that allows users to search for cases by person name, business name, attorney name, case number, citation number, or attorney bar number. Case Search provides access to a Register of Actions (case details) for each case, as well as public documents filed in each case. The Document Search tab continues to be available, where users can search by case number to find documents in cases that are available online. While there is no charge for documents at this time, when MCRO is fully implemented, there will be a charge per document.  
 

Users can now access and download the following types of public documents:

Documents Filed on or after July 1, 2015

  • All documents in all Major and Minor Criminal and Civil case types
  • All documents in all Formal Probate, Other Probate, Guardianship and Conservatorship, and Trust case types
  • Only orders, appellate opinions, and notices prepared by the court in:
    • All Family case types
    • Post-Adjudication Paternity Proceedings

Additional Documents

All judgments, orders, appellate opinions, and court-generated notices to parties filed from July 1, 2005, to June 30, 2015, in case types that were publicly and remotely accessible at the time of filing.

 


Not Accessible through MCRO

Access to documents in MCRO filed prior to July 1, 2015, is very limited. It depends on when the document was imaged, and if the case type was publicly and remotely accessible at the time of filing. Users may need to contact local court administration for more information about these documents.

Not Accessible Through MCRO During Phase 2

  • The use of advanced search features, including calendar and judgment searches. These will be accessible during Phase 3 of the MCRO rollout.
  • Public documents in public Civil Commitment, Domestic Abuse, Harassment, Delinquency Felony, and Child in Need of Protection or Services (CHIPs) cases.

To better understand what documents are and are not available in MCRO, we encourage you to review the MCRO Document & Case Access Overview Handout.

Quick Reference Guide – Searching for Cases and Documents in MCRO »
Video - Searching for a Case in MCRO »
Handout – Tips for Name Searches »
Handout – Understanding Your MCRO Case Search Results »
Video - Understanding Your Case Search Results in MCRO »

Access MCRO

MCRO is being developed internally by MN Judicial Branch Information Technology Division staff, and a business team with representatives from the State Court Administrator’s Office and the judicial districts. It will feature a modern design, and increased usability and reliability over MPA Remote. Any downloaded documents will be easily printable through MCRO.

Accessibility

What should I do if I need a disability accommodation?

If you need an accommodation, go to the Americans with Disabilities Act (ADA) Accommodations page
 

Why does my screen reader stop reading?

Your screen reader may need to be adjusted. For example, the character limit or other settings in the Browse mode may need to be adjusted.
 

When navigating from Case Search to the Case Search Results page, why is NonVisual Desktop Access (NVDA) not announcing the screen content?

When a lot of data is loaded to the webpage, your NVDA screen reader may take some time to load information and to read the content. Try narrowing down your search or wait a few minutes to allow NVDA to read the content from the Case Search Results page.

VoiceOver screen reader has better performance with the MCRO Case Search.


General

Can I access MCRO on my mobile device, and what browsers are compatible with MCRO?

Access to MCRO is available on mobile devices. These browsers are supported: Google Chrome, Firefox, Safari, and Microsoft Edge. Using Internet Explorer to access MCRO is not recommended.
 

How should I view the documents I find in MCRO?

Once you have downloaded a PDF of a document, you are strongly encouraged to view the document with a PDF viewer application such as Adobe Acrobat Reader.
 

Is there a fee to preview or print documents?

No. Users do not need to register at this time. In future phases, registration may be required for the purchase of documents.
 

What are the phases of MCRO implementation?

  • Phase 1 provides access to certain public documents when searching by case number. This phase became available in early 2021.
  • Phase 2 provides access to the case Register of Actions, including hearing information, case events, and document index numbers. Phase 2 will also provide additional ways to search for cases, such as party name, attorney name, and attorney bar number. This phase is planned for 2021.
  • Phase 3 will add an access fee and allow for document purchase, as well as a calendar search and judgment search. This phase is planned for 2022.

What am I unable to do in MCRO?

  • Background checks – contact the Minnesota Bureau of Criminal Apprehension (BCA)’s Minnesota Public Criminal History Search (CHS) system: access online; at the office located at 1430 Maryland Avenue East in St. Paul; or by calling (651) 793-2400 for information
  • View pending criminal matters without searching by a case number. A “pending criminal record” is a record for which there is no conviction as defined by Minn. Stat. § 609.02, subd. 5
  • Request certified documents or judgments
  • Pay court fines or fees
  • Schedule a court hearing
  • File documents with the district courts.

Can I use MCRO if I am a government partner?

Government partners should continue to use Minnesota Government Access (MGA) for all work-related needs. MCRO remains an option for all searches not authorized under the partner’s signed Government Subscriber Agreement. See the Minnesota Government Access FAQ tab for more information.
 

Why did the Terms and Conditions window pop up again? I had already accepted them when I opened MCRO.

The application resets after 30 minutes of inactivity. After 28 minutes of inactivity, you will be warned that your session is about to expire. If that happens, you may refresh your session. After 30 minutes of inactivity, you’ll be asked to accept the Terms and Conditions again.
 

What does the filename of my document mean?

Document filenames will contain MCRO, the case number, the MNCIS case event name, the date the document was added to the case, and the date the document was accessed in MCRO (for example: MCRO_99-CR-20-100_Order-Other_2020-01-31_20210203043013.pdf).
 

Why am I seeing a banner pop up saying, “At least one signature has problems,” when I open the document I’ve downloaded?

The MCRO watermark that appears on documents is applied as a signature. This error is likely to appear the first time you download and open a document from MCRO. To resolve the error, click on the Signature Panel button, right-click on the listed signature, and then click on “Show Signature Properties.” Click “Show Certificate button” (under the summary tab), and then click the “Trust” tab and click “Add to Trusted Identities.” When the Adobe Security window opens, click “OK.” If other documents have been signed by different court officials, this error may pop up again. To resolve it, follow the same process.
 

Does the watermark on this document mean that it is a certified copy?

No. The watermark is applied as a signature, but it is not the same thing as a certified copy. To obtain a certified copy, contact court administration of the county where the document was originally filed.
 

What if I am stuck trying to validate reCAPTCHA on MCRO?

ReCAPTCHA frequency is determined by a Google algorithm and may vary from user to user, as well as by the types of documents or cases being searched. There is no guaranteed way to have a better reCAPTCHA experience, as it is all dependent on how Google’s servers analyze your browser’s requests. You may try the following:
  1. Slow down your clicks within reCAPTCHA.
  2. Clear your cookies and browser cache.
  3. If using Chrome, sign into your Google account, if possible. This could legitimize requests from your browser.
  4. Use a different browser (not in Private or Incognito mode).
  5. Try not to use VPN if possible, as all VPN requests come from the same IP address.
  6. Avoid using proxy servers (servers that change your IP address).

Can I use my browser’s Back button to navigate?

No. Rather than using the Back button, use the breadcrumb navigation located at the top of the page.


Searching

How do I find the case number for my search?

Perform a name search to find your case number. If it is a case type that is not available online, contact court administration.
 

What is a wildcard? What wildcards are allowed?

A wildcard character is a kind of placeholder represented by a single character, such as an asterisk (*), that can be used in searches if the full name is not known. In MCRO, asterisks are the only acceptable wildcard.
 

How does the Sounds Like feature work?

Use Sounds Like if you are not sure of the spelling of the name or if it may or may not include punctuation ("U.S. Bank" or "John Smith, Jr."). The Sounds Like feature will locate similar names ONLY when the first letter of the name matches, and there is enough similarity in the remaining text to calculate a matching value (e.g., a Sounds Like search for Kathy will locate someone named Kathie, but not named Cathy).
 

Why can’t I use spaces between case number entries?

Using spaces will result in an error message. You may use only numbers, hyphens, and letters in your search.
 

Whose name should I enter for person name in a criminal case?

Use the defendant’s name, whether that is a person or a business.
 

What do I need to know about searching for wills?

Please refer to this Important Notice Regarding Searching for Wills for information.
 

How should I search for a case that was filed between 12/31/1899 and 1/1/1900?

  • Exact date searches for the 1/1/1900 date will be automatically calculated as a date range search between 12/31/1899 and 1/2/1900. MCRO will make this change without any adjustment by the person doing the search.
  • Date range searches with an empty From Date will use 12/31/1899 as the default value.
  • If you enter 1/1/1900 as one of the dates in the range, MCRO will adjust the date by one day. If the From Date is entered as 1/1/1900, it will be adjusted back one day to 12/31/1899. If the To Date is entered as 1/1/1900, it will be adjusted up one day to 1/2/1900.


Search Results

Why can I see a Document Index Number with no document attached?

The court’s case management system may generate a Document Index Number when a case event that could have a document is added, even if there is not a document attached to the case event.
 

Why do some document names end in “-Other”? How can I tell what types of documents they are?

Because of the way documents are categorized in the Minnesota Judicial Branch’s case management system, some documents have “-Other” at the end of their name. You will need to open the document to see what type of document it is.
 

Why does the search results list show a document that has “Unknown pages” instead of a number of pages?

Sometimes, a document’s page count cannot be read by the MCRO system. You will need to open the document to see the number of pages. If a document has an unknown number of pages, users will see “Unknown” both in the Documents Available Online list when using Document Search, and in the Case Events section of the Register of Actions (Case Details).
 

Why do some events show a party’s name, but others do not?

The court’s case management system does not require a party name to be entered on every event, so some events may show a party’s name while others do not.
 

Is the Active Warrant flag on the party information the same as the one on the case?

No. The Active Warrant flag on the party may or may not pertain to the case you are viewing. You may need to view additional cases to determine which case the warrant was issued on. Work with court administration if you have questions regarding an Active Warrant flag.
 

What is a Level of Sentence and how is it calculated?

Level of Sentence (LOS) is an automated feature in the case management system that automatically calculates and displays the level of sentence on a case based on the sentence imposed by the judge and entered into the case management system. The automation is calculated on the sentence elements and the statutory provisions as prescribed in Minn. Stat. § 609.13. For more information, see the Level of Sentence Fact Sheet on mncourts.gov.
 

Why does a hearing that took place today display under the Upcoming Hearings section?

Hearings scheduled for the current day will always show up under Upcoming hearings both in the Hearings section and the Overview, even if the hearing has already been held or continued.
 

What does Name Not Available Online mean?

To comply with Minnesota Rules of Public Access, certain party names cannot be displayed online. You may need to search for the information using a public access terminal a courthouse or contact court administration for assistance.
 

I am trying to search for a case by a person’s name, but I am not seeing a result even though I know that person has a case. Why can’t I find the case?

If you are searching for a person or business who is a party in a criminal case, and the case has not resulted in a conviction, that case will not appear in the results, per Minn. R. Pub. Access 8, subd. 2(c). To locate such a case, you will need to have the case number, citation number, attorney name, or attorney bar number for the case.
 
For information or support, please use one of the options below.

Technical Support

Use the technical support contact form if you are having a technical issue within the MCRO system. Do not use this form to request records.

Technical Support Contact Form »

Other Questions


Contact MCRO Support »
Use the Contact MCRO Support form for questions about how to use the MCRO application.  Do not use this form to request court records or certified copies, or to ask a question about a specific case or document.  Contact local court administration with these questions or requests.
 

Media Support

If you are a member of the media and need assistance, please visit our Media Resource page or contact the Court Information Office.